There will be no Story Time in Edinburg on Wednesday, 5/21


Activity Room Policy

The County Library in Edinburg, Virginia makes its Activity Room available for use by community groups and organizations. Those seeking to use the Library’s meeting facilities must submit a formal application to do so, which may be downloaded here and returned to the County Library or completed online by clicking here. The Activity Room is considered ‘reserved’ once program details are entered into the library’s calendar and a confirmation email has been sent to the applicant.

Applicants also must agree to the following stipulations and regulations:

• Room reservations are contingent upon there being no conflicts with Library programs, which take first priority at all times. Requested dates and times also must fall within the Library’s normal hours of operation. The Library further reserves the right to limit the length of meetings and to cancel or reschedule reservations without liability.

• The Activity Room may be reserved on a standing basis, provided that meetings occur no more frequently than twice a month and that new applications are submitted every 12 visits. The Library Director (or his/her representative) reserves the right to prevent any one group from monopolizing meeting space.

• Groups using the Activity Room must be nonprofit in nature and meeting only for cultural, educational, or civic purposes. The fact that a group is permitted to meet at the County Library does not constitute the Library’s endorsement of the group’s policies or beliefs.

• A group may use the name and address of the County Library only as a designation of the meeting’s location and not as its official address or headquarters. Requests for information about the meeting will be referred to the contact person listed on the group’s application form.

• Advertisements for meetings held in the Library must not be created or displayed in such a manner as to suggest Library sponsorship.

• Meetings held in the Activity Room must remain open to both the public and staff. Fees may not be charged by organizers for admission, nor may money be exchanged in the course of meetings. Also not permitted are events involving financial, political, or religious solicitation.

• Refreshments may be served during meetings, provided that organizers clear debris prior to leaving.

• The Activity Room must be vacated at least 15 minutes before the Library closes for the day. 

In all cases, the Library retains the right to establish parameters for how the Activity Room is used, to assess fees for its use if necessary, and to monitor all meetings conducted on the premises to ensure compliance with the Activity Room policy. Noncompliance may result in a suspension or revocation of meeting room privileges.

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Posting and Distribution of Materials Policy

The Shenandoah County Library has community resources display space for the posting of public notices. All public notices are confined to this area; notices posted elsewhere will be removed. All materials should be submitted to a staff member for approval and posting. Notices are limited to those of an educational, cultural, intellectual, or charitable nature by groups in Shenandoah County and surrounding communities. The Library Director reserves the right to decline posting of materials deemed inappropriate under these guidelines, reduce material size, or remove unapproved postings. Postings are limited to 90 days or expiration of advertised services.

Revised and Adopted 02-03-2022
Shenandoah County Library Board of Trustees
Next Scheduled Review, February 2025

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Unattended Children Policy

The Shenandoah County Library welcomes children and families to benefit from the resources, materials, and programs that the library offers. To provide for the general welfare of all persons using the Shenandoah County Library and to provide for the general safety of children using the library, the Library Board has established the following policies: 

Parents or Caregivers may not leave children ages twelve or younger alone in the library unattended. If a parent or caregiver of an unattended child cannot be located within one-half hour of the discovery that the child is unattended, the library will involve appropriate law enforcement to contact the child's family.

  1. Children ages six and younger must be directly supervised at all times by a parent or caregiver ages sixteen or older. That means the parent/caregiver is with the child at all times and is supervising their behavior in the library. Children six and under will be considered unattended if the parent/caregiver is elsewhere in the building.
  2. Children ages seven through twelve do not have to be directly supervised providing that they are mature enough to stay alone and observe proper conduct. An adult caregiver sixteen or over must remain in the building at all times and is responsible for the children's behavior at all times while in the library. Such children are subject to the same rules of conduct as other patrons and the same consequences.
  3. Children ages thirteen through sixteen are permitted to use the library without an adult caregiver. These children are subject to the same rules of conduct as adult patrons and the same consequences will occur if the child is considered by a staff member to be disruptive to other library patrons. This possibility should be taken into account when deciding whether to leave a child unattended in the library.
  4. Volunteers ages sixteen and under are supervised by the staff and are not considered to be unattended during their scheduled volunteering time. Parents need to be aware that prior arrangements need to be made with the Volunteer Coordinator to schedule volunteer duty. As soon as the scheduled volunteer time is over, the volunteer is subject to the same rules as any other young patron visiting the library.
  5. Staff is not permitted to remain after hours with an unattended child, or to provide transport to another location. For the safety of the child, the staff will not leave a child outside to wait for a ride. If a parent cannot be reached by the time the library is to close, appropriate law enforcement will be called to escort the child home or to keep the child until the family can be reached.

Revised and Adopted 11-03-2022
Shenandoah County Library Board of Trustees
Next Scheduled Review, November 2025

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Shenandoah County Library System  respects the privacy rights of all its patrons. Library staff and/or volunteers will not reveal to anyone other than the cardholder any patron account information with the following exceptions: 

  • A responsible party is entitled to access items, due dates, and fines on accounts for which they are responsible.
  • A responsible party is authorized to access and update contact or other personal information on accounts for which they are responsible.
  • Accounts with unpaid fines or lost/damaged items may be reported to a collection agency to recover costs and/or materials associated with the account.
  • The Shenandoah County Library System may use a third-party service to send email communication regarding account status, library programs and activities, or fundraising opportunities. Patrons may opt-out of these communications at any time.

Revised and Adopted 11-03-2022
Shenandoah County Library Board of Trustees
Next Scheduled Review, November 2025

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County Library Website Policy Regarding Links

The content of the Shenandoah County Library System’s website falls under the purview of the professional staff of the County Library. Determining which links that are posted on the library’s website is their responsibility.

The Library strives to provide ready access to information that might prove helpful to the County residents and visitors by meeting their informational, educational or recreational needs. While the Library does not intend to promote specific for-profit organizations, it does include authoritative links whose content might appeal to a wide segment of library patrons because of the historic, recreational or educational nature of a link.

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County Library Conduct Policy

The following items/activities are prohibited:

  • Sleeping or loitering
  • Monopolizing any library space or obstructing the aisles
  • Entering any areas or occupying any spaces that are limited to Staff
  • Bodily hygiene or condition of personal effects that is offensive so as to constitute a nuisance to patrons or staff
  • Using Library restroom facilities for inappropriate purposes (including bathing or washing clothes)
  • Use of tobacco products or alcoholic beverages
  • Verbally or physically harassing patrons, volunteers, or staff
  • Engaging in any activity in violation of federal, State, local or other applicable law, or library policy
  • Pets (service animals are permitted)
  • Inadequate attire (shoes and shirts required)

Individuals who violate any of the above will to be asked to leave the Library and are subject to being banned form the Library for an indeterminate period of time.

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Social Media Policy

In keeping with the Shenandoah County Library System’s mission to “enrich the quality of life in the community by providing residents with access to the world of ideas, information and creative experience,” the library uses social media to share information and communicate with the public. The Library Board adopted an updated Social Media Policy on May 9, 2017 at their quarterly meeting. You may download a copy of the policy to view it in full. 


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The Shenandoah County Library does not proctor tests.

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