A Guide to the Powhatan Ruritan Club Collection, 2018-0002
Compiled by Zachary Hottel
Created July 9, 2018
Descriptive Summary
Repository: Truban Archives, Shenandoah County Library, Edinburg Virginia, USA
Title: Powhatan Ruritan Club Collection
Date Range: 2002-2016
Collection Number: 2018-0002
Extent: 10 boxes
Language: English
Abstract: Records of the Powhatan Ruritan Club which operated in Strasburg Virginia. The collection includes secretary records, treasurer’s documents, and ephemera.
Administrative Information
Access Restrictions: This collection is open to researchers without restrictions. Researchers must register and agree to all copyright laws and archives policies before using the collection. Please contact the Shenandoah County Library before visiting to use this collection.
Preferred Citation:
[Identification of item] Powhatan Ruritan Club Collection, 2002-2016, Truban Archives, Shenandoah County Library, Edinburg, Virginia, USA.
Acquisition Information: Donated by the Powhatan Ruritan Club representative Laura Mary Ryan, January 29 2018.
Processing Information: This collection was originally stored in a series of three ring binders and plastic tubs. Items were removed and placed in document boxes where possible and large, flat boxes when needed. During processing much of the original organizational scheme for file names was retained.
Biographical/ Historical Note
The Powhatan Ruritan Club was founded in 2002 at the Walnut Springs Christian Church by a group of local residents who desired to have a Ruritan Club in the Strasburg area. The organization was associated with the national Ruritan Club and was designed to support community services. During its years of operation, Powhatan supported various groups including local fire and rescue departments, area libraries, Response, the Shenandoah Community Free Clinic, and others. To do so it raised funds through various dinners, yard sales, and by serving food at community events. It disbanded in 2018 due to a declining number of members.
Scope and Content
This collection consists of approximately 13.5 linear feet of materials.
It contains items related to the Powhatan Ruritan Club produced between 2002 and 2016. The majority of the items are considered secretary records including correspondence, meeting minutes, membership lists, committee reports, etc.
The collection also contains some of the organizations financial records including account books, receipts, and invoice. A few photographs and ephemera items are also present.
Arrangement
The Woodstock Chamber of Commerce Collection is divided into the following three (3) series. Items within the series are organized chronologically.
Series I: Secretary Records includes items retained by the secretary including minutes, rosters, club events, committee reports, and correspondence.
Box 1, Work Bench
Box 2, Work Bench
Box 3, Work Bench
Box 4, Work Bench
Box 5, Work Bench
Box 6, Work Bench
Box 7, Work Bench
Series II: Treasurer Documents includes items retained by the treasurer such as receipts, invoices, ledgers, and a small collection of photographs.
Box 6, Work Bench
Box 7, Work Bench
Box 8, Work Bench
Series III: Items includes ornaments, club plaques, and other physical items from the club’s history.
Box 9, Work Bench
Box 10, Staff Room
Box 14, Staff Room
Bibliography:
Powhatan Ruritan Club Collection, 2002-2016, Truban Archives, Shenandoah County Library, Edinburg, Virginia.
Miller, A. (2018, January 2). Local Ruritan club disbands, goes out giving. Northern Virginia Daily. Retrieved July 9, 2018, from http://www.nvdaily.com/life/lifestyle/2018/01/local-ruritan-club-disbands-goes-out-giving/.
Inventory
Series I: Secretary Records
Box 1 38758101471430
Folder 1.1 Documents and Roster, 2002
Folder 1.2 Charter Night, 2002
Folder 1.3 Financial Reports, 2002
Folder 1.4 Board of Directors Meeting Minutes, 2002
Folder 1.5 Meeting Minutes, 2002
Folder 1.6 Powhatan Ruritan Applications, 2002-2007
Folder 1.7 Roster and Documents, 2003
Folder 1.8 Club Monthly Reports, 2003
Folder 1.9 Financial Reports, 2003
Folder 1.10 Powhatan Ruritan Board Meeting Minutes, 2003
Folder 1.11 Powhatan Ruritan Applications-Associate, 2002-2007
Folder 1.12 Powhatan Ruritan Club Meeting Minutes, 2003
Folder 1.13 Financial Reports, December 2003-December 2004
Folder 1.14 Powhatan Ruritan Club Meeting Minutes, December 2003-December 2004
Folder 1.15 Roster and Documents, 2004
Folder 1.16 Club Monthly Report, 2004
Folder 1.17 Ruritan Sunday,
Folder 1.18 Ruritan Club Constitution, ca. 2004
Folder 1.19 Board Meetings, 2005
Folder 1.20 Regular Meetings, 2005
Folder 1.21 Committees, 2005
Folder 1.22 Membership and General Meeting, 2005-2006
Folder 1.23 Board Meetings, 2006
Folder 1.24 Regular Meeting Minutes, 2006
Folder 1.25 Club Reports to Ruritan National 2006
Folder 1.26 Blue Ribbon Award Application, 2006
Folder 1.27 Secretary Handbook, 2007
Folder 1.28 Roster and Documents, 2007
Folder 1.29 Minutes and Documents, 2007 1 of 3
Folder 1.30 Minutes and Documents, 2007 2 of 3
Folder 1.31 Minutes and Documents, 2007 3 of 3
Box 2 38758101471471
Folder 2.1 “Powhatan Pride” Newsletter, 2007
Folder 2.2 Committees, 2007
Folder 2.3 “The Care Package,” Shenandoah Free Clinic, Fall 2007
Folder 2.4 “Overlord Report,” National D-Day Memorial, Summer 2007
Folder 2.5 Hunters for the Hungry, 2007
Folder 2.6 Ruritan Newsletter, May and July 2007
Folder 2.7 Roster and Documents, 2008
Folder 2.8 “Powhatan Pride,” Newsletter, 2008
Folder 2.9 Monthly Reports, 2008
Folder 2.10 Regular Meetings, 2008
Folder 2.11 Board of Directors Meetings, 2008
Folder 2.12 Committees, 2008
Folder 2.13 Roster and Documents, 2009
Folder 2.14 Committees, 2009
Folder 2.15 Addresses, 2009
Folder 2.16 Board of Directors Minutes, 2009
Folder 2.17 General Meeting Minutes, 2009
Folder 2.18 Monthly Reports, 2009 1 of 3
Folder 2.19 Monthly Reports, 2009 2 of 3
Folder 2.20 Monthly Reports, 2009 3 of 3
Folder 2.21 Correspondence, 2009
Folder 2.22 Rockingham District, 2009
Folder 2.23 “Powhatan Pride” Newsletter, 2009
Folder 2.24 Roster and Documents, 2010
Folder 2.25 “Powhatan Pride” Newsletter, 2010
Folder 2.26 Addresses, 2010
Folder 2.27 Birthdays and Anniversaries, 2010
Folder 2.28 Committees, 2010
Box 3 38758101471489
Folder 3.1 Board of Directors Minutes, 2010
Folder 3.2 General Meeting Minutes, 2010
Folder 3.3 Correspondence, 2010
Folder 3.4 Monthly Reports, 2010 1 of 3
Folder 3.5 Monthly Reports, 2010 2 of 3
Folder 3.6 Monthly Reports, 2010 3 of 3
Folder 3.7 Awards, 2010-2013
Folder 3.8 Rosters and Documents, 2011
Folder 3.9 Birthdays and Anniversaries, 2011
Folder 3.10 Addresses, 2011
Folder 3.11 Committees, 2011
Folder 3.12 Board of Directors Meetings, 2011
Folder 3.13 General Meeting Minutes, 2011
Folder 3.14 Monthly Reports, 2011 1 of 3
Folder 3.15 Monthly Reports, 2011 2 of 3
Folder 3.16 Monthly Reports, 2011 3 of 3
Folder 3.17 “Powhatan Pride,” Newsletter, 2011
Folder 3.18 Roster and Documents, 2012
Folder 3.19 Addresses, 2012
Folder 3.20 Birthdays and Anniversaries, 2012
Folder 3.21 Correspondence, 2012
Box 4 38758101471497
Folder 4.1 Committees, 2012
Folder 4.2 Board of Directors Minutes, 2012
Folder 4.3 General Meeting Minutes, 2012
Folder 4.4 Monthly Reports, 2012 1 of 3
Folder 4.5 Monthly Reports, 2012 2 of 3
Folder 4.6 Monthly Reports, 2012 3 of 3
Folder 4.7 ”Powhatan Pride,” Newsletter, 2012
Folder 4.8 National Newsletters, 2012-2015 1 of 2
Folder 4.9 National Newsletters, 2012-2015 2 of 2
Folder 4.10 Roster and Documents, 2013
Folder 4.11 Addresses, 2013
Folder 4.12 Birthdays and Anniversaries, 2013
Folder 4.13 Committees, 2013
Folder 4.14 Board of Director Minutes, 2013
Folder 4.15 General Meeting Minutes, 2013
Folder 4.16 Monthly Reports, 2013 1 of 4
Folder 4.17 Monthly Reports, 2013 2 of 4
Folder 4.18 Monthly Reports, 2013 3 of 4
Folder 4.19 Monthly Reports, 2013 4 of 4
Folder 4.20 Roster and Documents, 2014
Folder 4.21 Addresses, 2014
Folder 4.22 Birthdays and Anniversaries, 2014
Folder 4.23 Committees, 2014
Folder 4.24 Board of Directors Meetings, 2014
Folder 4.25 General Meeting Minutes, 2014
Box 5 38758101471505
Folder 5.1 Reports, 2014 1 of 3
Folder 5.2 Reports, 2014, 2 of 3
Folder 5.3 Reports, 2014 3 of 3
Folder 5.4 Correspondence, 2014
Folder 5.5 Roster and Documents, 2015
Folder 5.6 Addresses, 2015
Folder 5.7 Birthdays and Anniversaries, 2015
Folder 5.8 Committees, 2015
Folder 5.9 Board of Directors Minutes, 2015
Folder 5.10 General Meetings, 2015
Folder 5.11 Reports, 2015 1 of 3
Folder 5.12 Reports, 2015 2 of 3
Folder 5.13 Reports, 2015 3 of 3
Folder 5.14 Correspondence, 2015
Folder 5.15 Correspondence, 2016
Folder 5.16 General Meeting Minutes, 2016
Folder 5.17 Board of Directors Meeting Minutes, 2016
Folder 5.18 Committees, 2016
Folder 5.19 Roster and Documents, 2016
Folder 5.20 Activity Reports, 2016 1 of 4
Folder 5.21 Activity Reports, 2016 2 of 4
Folder 5.22 Activity Reports, 2016 3 of 4
Folder 5.23 Activity Reports, 2016 4 of 4
Box 6 38758101471513
Folder 6.1 Charter Members and Officers, 2002
Folder 6.2 Powhatan Ruritan Account Books, 2002-2005
Folder 6.3 Powhatan Club Treasurer’s Handbook, 2003
Folder 6.4 Receipts and Invoices, 2003
Folder 6.5 Powhatan Ruritan Club Treasurer’s Handbook, 2004
Folder 6.6 Treasurer’s Documents, 2004
Folder 6.7 Club Meeting and Event Photographs, 2004-2006
Folder 6.8 Recognition Certificates, 2004-2016 1 of 2
Folder 6.9 Recognition Certificates, 2004-2016 2 of 2
Folder 6.10 Blue Ribbon Award Photographs, May 2005
Folder 6.11 Mayfest Parade Photographs, 2004
Folder 6.12 Third Anniversary Photographs, August 2005
Folder 6.13 Powhatan Ruritan Club Treasurer’s Handbook, 2005
Folder 6.14 Receipts and Invoices, 2005 1 of 2
Folder 6.15 Receipts and Invoices, 2005 2 of 2
Folder 6.16 Photographs of Parades, 2005-2007
Folder 6.17 State Corporation Commission, 2005-2011
Folder 6.18 Correspondence, Newspaper Clippings, and Administrative Documents, 2015-2017
Folder 6.19 “Tree Project,” Sandy Hook School Photographs, April 22, 2006
Folder 6.20 Event and Singers, Photographs, June 10, 2006
Folder 6.21 Powhatan Ruritan Club Photographs, 2006
Folder 6.22 Receipts and Invoices, 2006
Folder 6.23 Ruritan Club and District Officer’s Handbook, 2007
Box 7 38758101471521
Folder 7.1 Receipts and Invoices, 2007 1 of 2
Folder 7.2 Receipts and Invoices, 2007 2 of 2
Folder 7.3 Receipts and Invoices, 2008
Folder 7.4 Ruritan Club and District Officer’s Handbook, 2009
Folder 7.5 2009 National Convention
Folder 7.6 79th Annual Ruritan Convention, 2009
Folder 7.7 Receipts and Invoices, 2009 1 of 2
Folder 7.8 Receipts and Invoices, 2009 2 of 2
Folder 7.9 Powhatan Ruritan Club Handbook, 2009
Folder 7.10 Treasurer’s Documents, 2009-2012
Folder 7.11 Receipts, 2010 1 of 2
Folder 7.12 Receipts, 2010 2 of 2
Folder 7.13 81st Ruritan National Convention, 2011
Folder 7.14 Ruritan National Convention, 2011
Folder 7.15 Powhatan Club Treasurer’s Handbook, 2011
Folder 7.16 Treasurer’s Documents, 2011 1 of 3
Folder 7.17 Treasurer’s Documents, 2011 2 of 3
Folder 7.18 Treasurer’s Documents, 2011 3 of 3
Box 8 38758101471539
Folder 8.1 Powhatan Ruritan Club Treasurer’s Handbook, 2012
Folder 8.2 Treasurer’s Documents, 2013
Folder 8.3 Powhatan Ruritan Club Treasurer’s Handbook, 2013
Folder 8.4 Rockingham District Nine, Zone Four, Convention Pamphlet, October 5, 2013
Folder 8.5 Treasurer’s Documents, 2013-2015
Folder 8.6 Recognition Certificates, 2015-2017
Folder 8.7 Powhatan Ruritan Club Treasurer’s Handbook, 2015
Folder 8.8 Ruritan Publications, ca. 2016
Folder 8.9 “First Lady’s Breakfast” and Convention Photographs, Undated
Folder 8.10 Sandy Hook Clean-up Project Photographs, Undated
Folder 8.11 Photographs, Undated
Folder 8.12 Powhatan Ruritan Club Display, Undated
Folder 8.13 Fundraiser, Displays, Undated
Box 9 38758101500311
Ruritan National 75th Anniversary Ornament, 2003
2003 Ruritan National Foundation Plaque
Strasburg Fire Department 2003 Third Best Appearing Float Plaque
Strasburg Mayfest Parade 2004 Civic Float First Place Plaque
Strasburg Fire Department 2004 Parade 2nd Best Appearing Float Plaque
Strasburg Memorial Day Parade 2006 Best Civic Organization Plaque
2006 Operation We Care Ruritan National Plaque
Strasburg Memorial Day Parade 2007 Best Civic Organization Plaque
Strasburg Christmas Parade Plaque, 2008
Strasburg Memorial Day Parade 2008 Best Civic Organization Plaque
Ruritan National Blue Ribbon Award, 2012
Ruritan National Butterfly Pins Undated
Powhatan Ruritan Club Hat Undated
Box 10 38758101500329
Powhatan Ruritan Club Scrapbook, 2002-2003
Powhatan Ruritan Club Scrapbook, 2003-2005